Meetings
The prospect books, the sequence stops by itself.
A booking tool built into FluenzR, with no extra subscription. You paste your link into an email or a LinkedIn message, the prospect picks a free slot in your calendar, and FluenzR handles the rest: invitation, contact record, end of the sequence, pipeline stage.
Your booking page
A link in your name, one link per kind of meeting.
You choose your page address, in the form rdv.onl/your-name, then a link for each kind of meeting: discovery call, demo, on-site visit. The prospect installs nothing and creates no account.
- An identifier of 3 to 30 characters (lowercase letters without accents, digits, hyphens). FluenzR checks that it is free before saving it.
- For each type: a name, a length (15, 20, 30, 45, 60 or 90 minutes), a location and a description shown on the page.
- Possible locations: video call with your personal link (Zoom, Meet, Whereby…), phone, in person, or Google Meet, whose link is created automatically at booking when Google Calendar is connected.
- Questions to ask before booking, required or not, on top of name, email and company.
- A type can be inactive, or on a private link: missing from your page, but the link works.
- Ready-to-copy links: a plain link, text for your signature, code for your website, a sentence for LinkedIn.
- Already using Calendly? You can connect it instead: the integration is optional.
Your calendars
Only your free time, never a double booking.
FluenzR works out the offered slots from your hours and the busy times in your calendars. A slot taken in a connected calendar disappears from the booking page.
- Hours for each day of the week, with several ranges per day, a time zone and time off.
- Google Calendar connects in one click: FluenzR reads your busy times, adds meetings to the calendar you choose and creates the Google Meet link.
- Any other calendar is read through its secret iCal address. FluenzR then reads your busy times without being able to write, and the invitation leaves from your sending mailbox.
- Busy times are read about every 10 minutes and at each booking. If access to a calendar expires, a banner tells you.
- Rules you control: a slot every 15 to 60 minutes, a minimum notice, booking possible up to 7, 14, 30, 60 or 90 days ahead, buffers before and after, a maximum number of meetings per day.
- The prospect gets an email invitation, then a reminder the day before and one 1 hour before (both can be turned off). You can be notified of every booking, reschedule or cancellation.
In your sequences
The link in your messages, the contact recognized.
In an email or LinkedIn step, a button inserts your booking link. The link is specific to the contact: when they book, FluenzR knows who it is, and the page shows their details already filled in.
- "Insert my booking link" puts the {lienRdv} variable in an email or LinkedIn message, and you can aim at a specific type.
- Each link carries the contact and the campaign: at booking, FluenzR knows who it is and where they came from.
- As soon as they book, their whole sequence stops, email and LinkedIn. Their thread moves to "Meeting" in the Inbox and they move to the "Meeting booked" stage of your pipeline.
- A "Booked a meeting" condition lets you act instead of just stopping: "yes" as soon as they book, "no" if they have not booked by the deadline you set.
- A stranger who books on your page becomes a contact, with the source "Booking page".
- In a LinkedIn invitation note the link is often ignored: put it in the first message after acceptance instead.
- In the Inbox, the draft suggested to an interested prospect uses your link. A booking made through Calendly, once connected, triggers the same follow-through.
The Calendar
All your meetings in a single calendar.
The FluenzR Calendar brings together the meetings booked by your prospects, the ones you add by hand and the busy times from your connected calendars.
- Four views: Day, Week, Month and List. The list also shows your counters: this week, booked in 30 days, showed up, from a campaign.
- One click opens the details: the contact, the origin (booking page, campaign or added by hand), the Inbox thread, the video link and your notes.
- Reschedule, cancel, mark "Took place" or "No-show": the pipeline follows, and a no-show goes back to "To handle" for a follow-up.
- A click on an empty cell adds a meeting by hand (call, video or in person), with an .ics invitation to the contact if you want.
- A canceled meeting puts the thread back in "To handle": the sequence does not restart on its own.
- On the home page, the Meetings card lists the next ones.
What it changes day to day
Included in the plan
No second subscription and nothing to install. FluenzR costs $29 per sales rep, $24 from the second one, LinkedIn account included for each rep.
The prospect’s data protected
The page names your company as the data controller and shows the privacy policy you provide. The information is kept for 3 years at most after the last exchange.
The prospect stays in control
After booking, they add the meeting to their calendar (Google Calendar or an .ics file) and can reschedule or cancel it themselves.
Reminders without thinking
An email invitation, a reminder the day before and another 1 hour before, with the video link. You can turn them off.
A protected page
An invisible trap field and a form token help keep automated bookings out.
Nothing restarts by itself
If a meeting is canceled, the thread goes back to "To handle" so you decide: the sequence does not start again on its own.
Frequently asked questions
Do I need an external booking tool?
No. Meeting booking is built into FluenzR at no extra cost. If you already use Calendly, you can connect it instead: it is optional.
Which calendars are taken into account?
Google Calendar, which connects in one click and also receives the meetings, and any other calendar that publishes an iCal address, read without writing.
What happens when a prospect books?
Their sequence stops on every channel, their thread moves to "Meeting" in the Inbox, they move to the "Meeting booked" pipeline stage, and the meeting appears in your Calendar.
How does FluenzR know who is booking?
The link inserted by the button is specific to each contact. The prospect arrives with their details already filled in. A stranger who books becomes a contact, with the source "Booking page".
Can I offer several kinds of meetings?
Yes. Each type has its own link, length, location, questions and description, and can be kept on a private link.
What does the prospect see after booking?
A "C’est réservé" (booked) confirmation, an email invitation, links to add it to their calendar and a link to reschedule or cancel.
Is the booking page available in English?
Not yet: the page your prospects see is in French today. Everything you set up in FluenzR itself is available in English.
Ready to get started?
Email and LinkedIn in the same sequence, with a CRM. 14 days included to try it.
Start my 14-day trial14 days included, no card for email; a card is requested only to connect LinkedIn, and nothing is charged before the end.